Department Finance and Administration Manager, American Studies

The Department of American Studies at the University of Virginia (UVA) seeks applications for a full-time Department Finance and Administration Manager.

This position oversees the administrative operations of the department, working in collaboration with the Department Chair, Associate Chair, and Director of Undergraduate Studies. This position is responsible for managing cross functional areas to include, but not limited to, budget, finance, facilities and maintenance, IT and HR. The incumbent supervises all aspects of administration to ensure effective and efficient delivery of services to students, faculty, and others.  This position works in partnership with other departments, the Dean's Office, and central units. 

 
Duties & Responsibilities include:

• Fiscal administrative support, including creating annual budgets in conjunction with the Department Chair; maintaining fund balances and tracking department spending; processing expense reports for faculty and department; preparing monthly reconciliations; preparing supplier invoices and purchase requisitions

• Student and academic support, including assisting students and faculty with general questions; advising faculty, majors, and prospective students on undergraduate policies, requirements, and deadlines; processing exceptions to academic requirements in SIS; producing reports as needed; maintaining the course catalog; and general coordination with the University Registrar on updates to the Undergraduate Record.

• General administrative support, including answering phones; ordering supplies; coordinating facilities maintenan…